Forms Policies & Procedures  Teacher Blogs

The following forms were sent home recently. If your child's copy was misplaced, you can print a copy here.

Administration of Medication 

Terry Fox Run

Informed Consent for Student Participation

Student Asthma Plan

Permission Letter - Arc-en-Ciel Park

Acceptable Use of Technology

Pizza Order Form

Milk Order Form

Emergency Treatment Anaphylactic Shock

Consent for the Use of Disclosure of Student Information

Click the links below to review the policies in place in our school:

St. Clare Policies and Procedures

Catholic Graduate Expectations

Parent's Guide to the Ontario Code of Conduct

OCSB Safe School Code of Conduct - Bullying Prevention and Intervention

Progressive Discipline: A New Approach to Help Make Schools Safer

Bullying. We Can all Help Stop It : A Guide for Parents.

Information for Parents about the Safe and Accepting Schools Act (Bill 13)Lockdown Information for Parents

St. Clare Bullying Prevention and Intervention Plan

St. Clare Code of Conduct

St. Clare Progressive Discipline Policy

Mrs. Marchant, Mme Gaudet, Mrs. Pelletier, and Mme Boyer

Mrs. Adams

Mrs. Moorman

Mme Corriveau

Mrs. Rayner

Mrs. Martinuzzi

Mme Melissa Schlievert

Mme Gauthier

Mrs. Burgham

Frequently Asked Questions
Resource Links for Parents Public Health

Where will my child's School Bus Stop be?
Would you like to know where your child will be picked up and dropped off by the school bus and the company responsible for his or her busing?
Click here to use the online stop finder tool!

How does Full-Day Kindergarten work?
Our school offers Full-Day Kindergarten classrooms that follow Ontario's Full-Day Kindergarten Program . Information about Full-Day Kindergarten, can also be found in Learning to Play and Playing to Learn, an online booklet about Kindergarten or in a series about Full-Day Kindergarten published in Globe and Mail last year.

What were the results of May's EQAO assessments?
Check out: EQAO's website



Ministry of Education
Government of Ontario
Canadian Conference of Catholic Bishops
Link To Learning - Linking you to web sites supporting the Ontario curriculum!
More websites that are linked to the Ontario Curriculum!
First Words
Parent Books
Parent Resource Centre
FSL Homework Toolbox for Parents

Winter Safety
Adopt a Helmet

Head Lice

Mental Health

Dental Health 

Citizen Article on Healthy Eating

Benefits of the Family Meal

Ottawa Public Health


St. Clare Dress Code

Students are to dress appropriately for school – no midriff-baring shirts, tank tops with spaghetti straps or shirts with inappropriate language, no bare backs, and shorts and skirts are to be of an appropriate length. Appropriate footwear such as running shoes or summer shoes with straps are better alternatives to flip flops.  Flip flop sandals cannot be worn when playing on the play structures and can be unsafe when running in the school yard.


If your child will unexpectedly not be attending school for any reason, please call the school at 834-6334.  If you happen to know in advance that your child will be absent or leaving early for any reason, please send a notice, in advance, to the classroom teacher. During school hours parents are to collect/drop off their child at the front office and sign them in/out.  Students arriving after 9:15 and after 1:00 P.M. will be marked as LATE. All students arriving after the 9:15 a.m. or 1:00 p.m. bell must be signed in by a parent at the office.

Increasing Time on Task

Except in cases of emergency, we would appreciate parental cooperation in not disturbing classes during teaching time.  If you are delivering anything to your child (homework, lunch, snowpants, etc.), you are requested to leave it at the office – your child will be called to pick it up during recess only.  Likewise, if you will be picking your child up for lunch, you are requested to wait until the bell time (12:00pm) as any earlier time will result in disruption of lessons.   Please be sure to notify your child’s teacher in writing if your child will be picked up after school if s/he usually takes the bus, etc., to eliminate interruptions to classes to pass along messages.  We thank you for your understanding and assistance in our endeavour to increase our students’ “time on task” and acknowledging its link to excellence.


St. Clare School continues to have a high number of children with severe life threatening food allergy to peanuts, nuts and shellfish (anaphylaxis). This is a medical condition that causes a severe reaction to specific foods and can result in death within seconds. Although this may or may not directly affect your child’s class, we ask that you choose to send snacks to school that do not contain peanut/nut products or shellfish. Thank you for your understanding and cooperation.  Parents of students who require an EPI-PEN must make arrangements to meet with the Principal in September or within a week of registration to discuss the individual medical file.


According to School Board Policy, medication can be given to students only if parents have followed Board procedures and have completed the Board approved forms. These forms may be obtained at the school or on this webpage (under forms) and must be renewed each September.  Any change in dosage will not be accepted without prior notification by parents and updated Request and Consent for Admission of Medication form from the parents and physician.  It is against Board policy for the school to give any child routine medication on a short-term basis, e.g. aspirin or antibiotics.  All medication must be in its original bottle.


Student birthdays and other special events are highlighted in many ways at school.  Because of the large number of students with multiple allergies and the risk of cross contamination, St. Clare School doesn’t not allow food treats to be brought in to the school to share with other students.  Thank you for your understanding with this matter.


All visitors, volunteers, and parents are to enter the school through the front door, check in with the office administrator, sign in and wear a visitor badge while on school property. 

Parents are to inform the school in writing of any changes in their child’s regular routine (someone else picking them up, early dismissal, not returning home on the bus, etc.). Any regular bus student will be sent home on the bus unless we have been advised otherwise in writing.  Upon arriving to pick up a child, an adult must report to the office and sign the student out.

Parents are reminded that unless they are volunteering in a class, adults are not permitted access to classes during instructional time. If a parent wishes to speak to a teacher an appointment should be made. Prior to school, teachers are readying their classrooms for the children, and instructional time should not be interrupted for a conversation as students are left unattended. All parents entering the school must check in with the office administrator.


Punctuality is a positive habit we want to instill and we strongly encourage parents to ensure that their children are in the schoolyard between 9:00am-9:15am. Outside supervision is provided from 9:00am to 9:15am. 


St. Clare staff and students continue to focus on no-bullying initiatives in our school.  It is our intent to teach everyone in the school how to deal with bullying – to help ensure that our school is a safe place for all of our students.  Any form of physical, social or emotional bullying shall not be tolerated.  As a result, students will receive an appropriate consequence if they engage in these types of bullying behaviour.  The staff of St. Clare Catholic School remains committed to the enforcement of School Board policy on antiracism and ethno cultural equity.  As such, incidents of expressed bias, discrimination or harassment will not be tolerated and will be dealt with expeditiously by School Administration.  We appreciate your support in helping us create a bully-free environment where students feel safe being at school.  



All students riding their bicycles to school must wear a helmet. Locks must be used when the bicycles are placed in the appropriate stands.  The bicycle racks are located on the east side of the school by the primary doors. All students must walk their bicycles on school property.  We cannot be responsible for damage to bicycles.


In the event of a severe snow or ice storm, parents are reminded that radio stations and T.V. stations will begin broadcasting cancellation of transportation starting at 6:00AM.  When buses are cancelled, they are cancelled for the entire day.

The Board provides a link on the school’s website to inform parents of bus cancellations.  I provided it here for your convenience -

Parents who drop off their children are reminded that there is no supervision before 9:00 a.m.  Arrangements must be made for pick up at the end of the day.

Pick up after school:  All students must be picked up at the office. All students, except for walkers, will be dismissed from the front office and must be accompanied by an adult. 

Absences on Snow Days - a friendly reminder to call or email the school to report your child's absence, even on a snow day.


The staff of St. Clare School continues to be committed to the safety of our children both in the school and outside in our playground. With snow comes the inevitable snowballs/ice chunks that can potentially inflict serious injury to students. Our school has a snowball/ice policy, which was enforced with the first snowfall. As outlined to the children, the policy will be as follows: First incident: 1 day of supervised indoor recesses, parents informed; Second incident: 3 days of supervised indoor recesses, parents informed; Third incident: one week of supervised indoor recesses, parents informed; Fourth incident: consequence to be determined after an interview with the student and his/her parents and the principal. This policy will be reviewed with the students on a regular basis as we feel that the establishment of a clear policy will help the students understand the serious nature of a snowball/ice chunk throwing infraction.

ST. CLARE EVACUATION SITE :  École Catholique Arc-en-Ciel/Portobello Manor

In order to always ensure the safety of your child(ren), it may be necessary to evacuate the school. Our evacuation sites are either the gymnasium of L’École Catholique Arc-en-Ciel or the Portobello Manor.  Parents will be called if the Director of Education decides the school is to be closed for the day.


Each student will be provided with the required textbooks.  We encourage care and respect for these books.  Loss or damage of textbooks and library book is the pupil’s responsibility.
Students may borrow English and French books for a one-week period. Students with overdue books will be notified near the end of the school year. The replacement cost for a lost or damaged book is $10.00 for a paperback and $25.00 for a hard cover book.


To eliminate a possible danger at entrance and dismissal times, parents are asked not to park on Gardenway Drive in front of the school or the OC transpo bus stop as this encourages children running between cars and buses. Students should be picked up at the school gate or at the Kiss and Ride. Please remember that the bus loading zone at the front of the school must be clear from 8:30 -9:15 a.m. and 3:15—4:00 p.m.


Information about our Kiss and Ride Program 


Visit Freggie's Website to learn more about eating healthy!
CLICK HERE to learn more!